Frequently asked questions about the PE evaluation
Listed below are some frequently asked questions about the evaluation. Other questions may be added in the future.
1. How does the evaluation apply to students participating in adaptive programming?
17. How is evaluation data addressed when a student transfers into a different school within the same district?
1. How does the evaluation apply to students participating in adaptive programming?
- Students with disabilities are expected to participate in the physical education evaluation. Assessments may be modified when appropriate. Teachers should incorporate a student’s IEP, 504 Plan, or other local documentation for programming goals as a reference when making modifications.
- To determine aerobic capacity for Standard 4, Benchmark A, information for height and weight are needed components to calculate a rating. If a district does not allow for the collection of height and weight, data is still needed for this portion of the assessment. It would be a local determination how best to collect and provide data for aerobic capacity.
- The Ohio Revised Code stipulates that high school credit cannot be offered unless it is part of accelerated programming. Accelerated programming must be approved by the local authority with well-established criteria for students who qualify for such programming. For those students who qualify for accelerated programming, the high school assessments will be completed. Middle school teachers will conduct 9-12 grade band assessments only for those students with an acceleration policy in place.
- If the school configuration does not align with the grade bands, the teacher of record would conduct the evaluation according to the grade bands contained in the building. It is important for teachers to connect with other educators in the district who are providing physical education programming. This will help assure assessments are not being duplicated in the grade band.
- The tasks contained in the evaluation instrument are designed to be incorporated into local programming. It is a local determination when best to conduct the evaluation. The intent of the evaluation is to conduct the evaluation throughout programming rather than just a single class period.
- The teacher of record who provides physical education programming is responsible for conducting and collecting data for the report card indicator. If programming is provided by the classroom teacher, the classroom teacher is responsible for conducting and collecting data for reporting purposes.
- If a student is unable to complete an assessment even with modifications, the reporting box for that component should be left blank. The mathematical averages will take into account the blank and average the posted scores. For local reporting purposes, it is suggested to keep documentation as to why a reporting box is left blank.
- If a student refuses to participate in the evaluation, a “0” will be placed in the reporting box. The “0” will be averaged into the overall score.
- It is best to make up the missed assessment for reporting purposes when the student is able to complete the task. When completing the evaluation, it is important to have as much data as possible for the report card indicator. When a student is unable to complete an assessment even with modifications, the reporting box for that component should be left blank. The mathematical averages will take into account the blank and average the posted scores. For local reporting purposes, it is suggested to keep documentation as to why a reporting box is left blank.
- Ohio is a local control state and curriculum decisions are determined at the local level. It would ultimately be a local determination when to conduct the evaluation. Data can be collected at the end of the grade band or during the grade band. If the evaluation is provided at more than one grade level, the data will need to be reported that academic year. The teacher will not want to hold the data until the evaluation is complete. That way, the data appears on the report card the year it was collected.
- If data is not reported through EMIS for the report card indicator, the school/district would be out of compliance with SB 210. This would be reflected on the building/district report card as such.
- Data will be collected during the Yearend Reporting Period which traditionally runs from mid-May to late June.
- It is recommended to keep a copy of the data collection system for record keeping purposes. Check with your local authority for local protocol.
- For reporting purposes to the state, all schools/districts must report data for the information contained in the evaluation instrument. The local authority can go above and beyond what is contained in the instrument for local reporting purposes. The local authority does not have the right to go below what is contained in the instrument for the report card indicator.
- Yes. If the student is enrolled in physical education programming, data for reporting purposes will be collected.
- No. Those students are not required to participate because they are not taking part in physical education programming.
17. How is evaluation data addressed when a student transfers into a different school within the same district?
- The school where the student attends last, for students who have enrolled in multiple schools within a district, should report the student’s evaluation results. Therefore, any prior schools within the district should send the results to the last school for submission to EMIS.
- Each district should report the data that was collected within the district’s building(s). The data may be sent to the new district from the prior district, for informational purposes, but the data from the prior district should not appear on the new district reporting sheets. Each district (new and prior) will report data that was collected when the student was enrolled in programming only.
- When the evaluation is completed outside the resident district, the educating district should add the student data to their aggregate counts for reporting to EMIS. The data would not be reported by the resident district, though the data should be shared with the resident district for future programming purposes.